Pending Publication

Description

Pending Publication is a way of creating a Digital Object Identifier (DOI) and registering metadata prior to content being made available, or published, online. This feature is available to all standard content types (e.g., articles, books, conference proceedings). With it, we enable you to register a work anytime after a manuscript has been accepted up to the moment of its publication. Before the work is published (i.e., while it is still a Pending Publication), the DOI will resolve to a publicly-available, Crossref-hosted landing page. And once the work has been published online, this same DOI will resolve to the URI (Uniform Resource Identifier, such as a URL) included in the member’s metadata record for that content.

Pending Publication is meant to serve as temporary placeholders for your content. We think of it as a “coming soon” or preview of the great work to come. Often times we find that editors, authors, and others will share a DOI before that DOI has been deposited with us. This leads to a failed resolution in your monthly resolutions report. With Pending Publication, we encourage you to register basic metadata for your publication prior to registering all the formal metadata that comes with a version of record.

Purpose/use cases

Prior to the arrival of Pending Publication, we recommended you register DOIs at the time, or shortly after, content was published online. This has worked pretty well in the past, but due to evolving communication needs of our members - researchers, funders, institutions, and publishers - we have created this new solution to aid you and your work, and allow you to register DOIs before content is published online.

With Pending Publication,

  • Members can:
    • address timing issues related to press embargos;
    • publicly establish scholarly precedence for their articles;
    • meet the conditions in full for new funder policies and mandates, which focus on acceptance as a key event to report on;
    • ensure that Institutional Repositories use the DOI to link to the member-stewarded copy
  • Researchers can provide formal evidence of all publications in employment and grant applications
  • Funders can fully track all publications funded by their research grants
  • Institutions can fully track the scholarly output of their faculty members
  • Technology vendors that support scholarly research management can account for all outputs

How does it work?

When registering your Publication as ‘Pending’ there are two things you need to do.

  1. First you need to pre-register a subset of the metadata (member name, journal title, and accepted date—as a minimum) under the Pending Publication content type.

After you do this, the DOI will resolve to a Crossref-hosted landing page displaying your logo, a banner showing the manuscript has been accepted for publication, and the metadata you’ve provided. As with all registered content, Pending Publication metadata will be publicly available in our APIs (and updated as you update your metadata records).

  1. Then, once your work becomes published, you need to register the full metadata (as article, book, etc.,) for the work. This is not an automatic process. It requires another metadata submission to us. The DOI will then resolve directly to the content.

Pending Publication workflow

Withdrawals/other changes

As is the standard practice for all content types, you should update metadata records for all changes to the Accepted Manuscript.

How to make changes to records for Crossmark service users: Crossmark service users can add the withdrawal to the Crossmark metadata as a scholarly update assertion (using the update type “withdrawal”). You can update the landing page by updating the metadata record you provide us, using the same DOI in the assertion. See Appendix A for an XML example. (You can also publish a separate update if you choose to, and then link to the new DOI in the Crossmark metadata.)

The green banner saying “Manuscript has been accepted” will change to a red banner saying “Accepted manuscript has been withdrawn.” See the following withdrawn pending publication example landing page with its associated metadata deposit (Appendix A).

How to update the records for non Crossmark users: Our system will not be able to identify your Pending Publication as withdrawn, which means the green “Manuscript has been accepted” banner will remain on the landing page. Therefore it is critical that you write a clear statement about the withdrawal in the “Intent to Publish” statement. The Intent to Publish Statement is supplied in the XML element, the default message is included below.

Customizations

You can personalize the display of the Crossref-hosted landing page with the following information:

  • publisher/society/journal logo
  • custom wording for the “intent to publish” statement
  • display of all provided optional extra metadata such as article title, funder identifiers, ORCID iDs, license information
  • Crossmark to handle the rare occasions when a member rescinds acceptance

If you’d like to display a logo on your Pending Publication landing page, please email the logo as an attachment to support@crossref.org. You’ll need to include your member name, prefix, and a note indicating that the logo is be used for Pending Publication. We accept both JPEG and PNG files (dimensions should be 112px by 112px).

Customizations - intent to publish statement

The following default “intent to publish” statement is provided on the landing page:

“This paper has been accepted for publication so its publisher has pre-registered a Crossref DOI. This persistent identifier and link (DOI INSERTED HERE) can already be shared by authors and readers, as it will redirect to the published article when available.”

However, we encourage you to provide your own custom statement in the metadata which will replace the default statement.

The “intent to publish” statement can be used to convey any information you’d like to share about the forthcoming publication event (e.g., process, timeline, etc.). In the event that you will be delaying publication or withdrawing the publication, this statement may be very informative for your community - both the readers on your platform as well as the systems that consume Crossref metadata.

Customizations - Crossmark

We support Crossmark for those of you who have enabled the service. You can deposit Crossmark metadata at any point. But during the Beta version of the Pending Publication rollout, the Crossmark badge will not be displayed to readers. It will be implemented at launch.

Metadata reference examples

Three examples of Pending Publication records are provided below. The full record contains the full range of metadata accepted for Pending Publication. The basic record has the bare minimum metadata required. The withdrawn record is for a Pending Publication that the member has decided not to publish.

DOI Description Links
Full This record contains the full range of metadata accepted for a Pending Publication. Deposit XML, XML API
Basic This basic record contains only the required metadata for a Pending Publication. We apply the default “Intent to Publish” statement in the absence of a custom message. Here, some authors have ORCIDs with affiliation data; others do not. Deposit XML, XML API
Withdrawn In this record of a withdrawn Pending Publication, the member has registered a pending publication and then updated the record to reflect the withdrawal. This example is an in situ scholarly update with no separate update published. Deposit XML, XML API

Fees

Content registration (metadata deposit) fees still apply, however there are no additional fees for using Pending Publication. Standard Crossmark fees apply where applicable. So, you’ll be charged once when you register the Pending Publication, but any subsequent updates, including the update on publication, are not charged.

Additional resources

Appendix A - Deposit XML examples

+- Full example (10.5555/pending-publication-multi-author-funder-test)

Search by name or XPath

<doi_batch xmlns= "http://0-www.crossref.org.lib.rivier.edu/schema/4.4.2"
xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance"
xmlns:fr="http://0-www.crossref.org.lib.rivier.edu/fundref.xsd"
xsi:schemaLocation=&quot;http://0-www.crossref.org.lib.rivier.edu/schema/4.4.2http://0-www.crossref.org.lib.rivier.edu/depositSchema/crossref4.4.2.xsd"
version="4.4.2"
xmlns:ai="http://0-www.crossref.org.lib.rivier.edu/AccessIndicators.xsd">
<head>
<doi_batch_id>org.crossref.early.001</doi_batch_id>
<timestamp>000001</timestamp>
<depositor>
<depositor_name>Crossref</depositor_name>
<email_address>jhanna@crossref.org</email_address>
</depositor>
<registrant>Crossref</registrant>
</head>
<body>
<pending_publication>
<contributors>
<person_name sequence="first" contributor_role="author">
<given_name>Josiah</given_name>
<surname>Carberry</surname>
<ORCID>https://orcid.org/0000-0002-1825-0097</ORCID>
</person_name>
<person_name sequence="additional" contributor_role="author">
<given_name>Megan</given_name>
<surname>Strongjackplum</surname>
<affiliation>University of Los Angeles</affiliation>
</person_name>
<person_name sequence="additional" contributor_role="author">
<given_name>Sonder</given_name>
<surname>Meander</surname>
</person_name>
<person_name sequence="additional" contributor_role="editor">
<given_name>Matt</given_name>
<surname>Techthespian</surname>
<affiliation>New York Institute of Technology</affiliation>
</person_name>
</contributors>
<publication>
<full_title>Journal of Psychoceramics</full_title>
<doi>10.5555/1234567890</doi>
</publication>
<titles>
<title>Processing Fragmented Postmodernity: Cake for the Disenchanted</title>
</titles>
<acceptance_date>
<month>07</month>
<day>27</day>
<year>2018</year>
</acceptance_date>
<intent_statement>
This article has been peer reviewed and accepted for publication by Crossref University Press. It is slated to publish on Dec 11.
</intent_statement>
<fr:program xmlns:fr="http://0-www.crossref.org.lib.rivier.edu/fundref.xsd" name="fundref">
<fr:assertion name="fundgroup">
<fr:assertion name="funder_name">
National Science Foundation
<fr:assertion name="funder_identifier">https://doi.org/10.13039/100000001</fr:assertion>
</fr:assertion>
<fr:assertion name="award_number">CNS-1228930</fr:assertion>
<fr:assertion name="award_number">CNS-2345567</fr:assertion>
</fr:assertion>
<fr:assertion name="fundgroup">
<fr:assertion name="funder_name">
Eva Crane Trust
<fr:assertion name="funder_identifier">10.13039/100012660</fr:assertion>
</fr:assertion>
<fr:assertion name="award_number">ECTA20160303</fr:assertion>
<fr:assertion name="award_number">ECTA30498</fr:assertion>
</fr:assertion>
<fr:assertion name="fundgroup">
<fr:assertion name="funder_name">Financial Authority</fr:assertion>
</fr:assertion>
<fr:assertion name="fundgroup">
<fr:assertion name="funder_name">Federal Wilderness Commission</fr:assertion>
</fr:assertion>
<fr:assertion name="fundgroup">
<fr:assertion name="funder_name">Foundation of Minor Health</fr:assertion>
<fr:assertion name="award_number">MED00001234</fr:assertion>
</fr:assertion>
</fr:program>
<ai:program name="AccessIndicators">
<ai:license_ref applies_to="vor" start_date="2018-12-11">https://creativecommons.org/licenses/by/4.0/</ai:license_ref>
</ai:program>
<doi>10.5555/pending-publication-multi-author-funder-test</doi>
</pending_publication>
</body>
</doi_batch>

+- Basic example (10.5555/pending-publication-multi-author-crossmark-test)
<doi_batch xmlns="http://0-www.crossref.org.lib.rivier.edu/schema/4.4.2" xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance" xmlns:fr="http://0-www.crossref.org.lib.rivier.edu/fundref.xsd" xsi:schemaLocation="http://0-www.crossref.org.lib.rivier.edu/schema/4.4.2 http://0-www.crossref.org.lib.rivier.edu/depositSchema/crossref4.4.2.xsd" version="4.4.2">
<head>
<doi_batch_id>org.crossref.early.001</doi_batch_id>
<timestamp>000002</timestamp>
<depositor>
<depositor_name>Crossref</depositor_name>
<email_address>jhanna@crossref.org</email_address>
</depositor>
<registrant>Crossref</registrant>
</head>
<body>
<pending_publication>
<contributors>
<person_name sequence="first" contributor_role="author">
<given_name>Josiah</given_name>
<surname>Carberry</surname>
<ORCID>https://orcid.org/0000-0002-1825-0097</ORCID>
</person_name>
<person_name sequence="additional" contributor_role="author">
<given_name>Fran</given_name>
<surname>Whitmorsup</surname>
<affiliation>University of Los Angeles</affiliation>
</person_name>
<person_name sequence="additional" contributor_role="author">
<given_name>Sandra</given_name>
<surname>Questcheck</surname>
</person_name>
</contributors>
<publication>
<full_title>Journal of Psychoceramics</full_title>
<doi>10.5555/1234567890</doi>
</publication>
<titles>
<title>Theorizing Interfering Appropriation: Headphones for All Ears</title>
</titles>
<acceptance_date>
<month>07</month>
<day>28</day>
<year>2018</year>
</acceptance_date>
<doi>10.5555/pending-publication-multi-author-crossmark-test</doi>
</pending_publication>
</body>
</doi_batch>

+- Withdrawal example (10.5555/crossmark-withdrawal-test-for-pendingpub)
><doi_batch xmlns="http://0-www.crossref.org.lib.rivier.edu/schema/4.4.2" xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance" xmlns:fr="http://0-www.crossref.org.lib.rivier.edu/fundref.xsd" xsi:schemaLocation="http://0-www.crossref.org.lib.rivier.edu/schema/4.4.2 http://0-www.crossref.org.lib.rivier.edu/depositSchema/crossref4.4.2.xsd" version="4.4.2">
<head>
<doi_batch_id>org.crossref.early.001</doi_batch_id>
<timestamp>000001</timestamp>
<depositor>
<depositor_name>Crossref</depositor_name>
<email_address>jhanna@crossref.org</email_address>
</depositor>
<registrant>Crossref</registrant>
</head>
<body>
<pending_publication>
<contributors>
<person_name sequence="first" contributor_role="author">
<given_name>Josiah</given_name>
<surname>Carberry</surname>
<ORCID>https://orcid.org/0000-0002-1825-0097</ORCID>
</person_name>
</contributors>
<publication>
<full_title>Journal of Psychoceramics</full_title>
<doi>10.5555/1234567890</doi>
</publication>
<titles>
<title>Categorizing Belligerent Violence: Rockets and/in the Other
</title>
</titles>
<acceptance_date>
<month>07</month>
<day>28</day>
<year>2018</year>
</acceptance_date>
<intent_statement>The article has been withdrawn according to the Crossref Policy on Article in Press Withdrawal.</intent_statement>
<crossmark>
<crossmark_version>1</crossmark_version>
<crossmark_policy>10.5555/crossmark_policy</crossmark_policy>
<crossmark_domains>
<crossmark_domain>
<domain>psychoceramics.labs.crossref.org</domain>
</crossmark_domain>
</crossmark_domains>
<crossmark_domain_exclusive>true</crossmark_domain_exclusive>
<updates>
<update type="withdrawal" date="2018-07-28">10.5555/crossmark-withdrawal-test-for-pendingpub</update>
</updates>
</crossmark>
<doi>10.5555/crossmark-withdrawal-test-for-pendingpub</doi>
</pending_publication>
</body>
</doi_batch>


Last Updated: 2018 September 13 by Isaac Farley