The Crossref Curriculum

Updating your metadata

To update (change or remove information from) your metadata records, re-submit your complete metadata record with the changes included. Most metadata is updated in this way, but we may need to make some changes on our side if you need to update titles for a book, journal, or other content associated with an ISSN or ISBN.

No fees are charged for updating existing metadata records.

How to update your metadata:

  • Metadata Manager: search for the record you wish to update, make changes, and deposit it again. Learn more about metadata corrections, updates, and additions in Metadata Manager
  • Web deposit form: resubmit all the metadata (including the changes) for the record you wish to update, and resubmit
  • OJS: find the record you wish to update, make changes, and deposit it again using the Crossref import/export plugin. You must be running at least OJS 3.1.2 and have the Crossref import/export plugin enabled
  • Depositing XML with Crossref: make changes to your XML file and re-submit it to Crossref. When making an update, you must supply all the bibliographic metadata for the record being updated, not just the fields that need to be changed. During the update process we overwrite the existing metadata with the new information you submit, and insert null values for any fields not supplied in the update. This means, for example, that if you’ve supplied an online publication date in your initial deposit, you’ll need to include that date in subsequent deposits if you wish to retain it. Note that the value included in the <timestamp> element must be incremented each time a DOI is updated.

Updating bibliographic metadata

Bibliographic metadata and abstracts may only be updated via a metadata deposit. When making an update to bibliographic metadata you must supply all the bibliographic metadata for the article, not just the fields that need to be changed. During the update process we overwrite the existing metadata with the new information you submit, and will insert null values for any fields not supplied in the update. For example, if you’ve supplied an online publication date in your initial deposit, you must include that date in subsequent deposits if you wish to retain it.

Be sure to provide the correct DOI in your submission to ensure the correct record is updated. Note that the value included in the timestamp element must be increased each time a DOI is updated. You may update your metadata records as often as needed.

Updating non-bibliographic metadata

Some non-bibliographic (administrative and structural) metadata may be updated, added to, or removed from a metadata record independently using a resource-only deposit.

For example, if you need to update the author information for a metadata record that also includes a citation list, funding data, and full-text URLs, you only need to include bibliographic metadata when submitting the update. The citation list, funding data, and as-crawled URLs will remain as they are, unless you include them in a future update, or explicitly remove them.

Metadata and update type

Metadata Update type
bibliographic metadata metadata redeposit only
ORCID iDs metadata redeposit only
abstracts metadata redeposit only
DOIs can’t be updated
URLs metadata redeposit, URL-only update
citation lists metadata redeposit, resource deposit, can be deleted
Crossmark data metadata redeposit, resource deposit, can be deleted
funding data metadata redeposit, resource deposit, can be deleted
relationships metadata deposit, resource deposit, can be deleted
license information (access indicators) metadata redeposit, resource deposit, can be deleted
full-text URLs for text and data mining metadata redeposit, resource deposit, can be deleted
Similarity Check full-text URLs metadata redeposit, resource deposit, can be deleted
multiple resolution URLs metadata redeposit, resource deposit, can be deleted

Updating your URLs

At some point, you may need to update the URLs registered for your DOIs. To update your URLs, you can either

  • re-deposit (update) your metadata with the new URLs included, or
  • send us a tab-separated list of DOIs and their new URLs, and we’ll process the update for you.

If you are providing a tab-separated list, we can usually process your request within 24 hours. If you need your URLs updated on a specific day, or have a large number (over 100,000) of URLs to update, you should coordinate your update schedule with our Support team to avoid delays. We can provide a list of your existing DOIs and URLs if needed.

Example update file

10.5555/doi1 http://0-www.crossref.org.lib.rivier.edu/newurl1
10.5555/doi2 http://0-www.crossref.org.lib.rivier.edu/newurl2
10.5555/doi3 http://0-www.crossref.org.lib.rivier.edu/newurl3

Updating title records

When a new journal, book, conference proceeding, standard, report, or dissertation is registered with Crossref, we create a title record in our database from the metadata provided in the submission. Titles associated with an ISSN or ISBN must be consistent from registration to registration. This means that if you need to change the title of a journal or a book, we will need to modify the title record in our system before you can update your metadata for that title. Updating a system title record does not update the metadata submitted for a title, so you must also re-register the content with the correct title included.

Although members can’t edit titles once they have been deposited, our support team can do the following when necessary - please send us the details, and we’ll update the records:

  • Add or adjust ISSNs - correct ISSN errors or add additional ISSNs.
  • Add or adjust alternative spellings of titles - alternative title spellings and abbreviations are recorded for each. title and used in query matching. They can be included in the <abbrev> elements, or we can add them for you.
  • Correct title spelling - we’ll need to correct these for you, please open a support ticket.
  • Merge titles - if two title entries have been created in error, we’ll merge the titles entries into one upon request.
  • Delete titles - titles submitted by mistake can be deleted, once the DOIs assigned to the title have been migrated to another title.

The adjustments above affect only the title record in the Crossref system - you’ll also need to update your metadata for your content to correct any errors introduced in the initial submission.

Last Updated: 2020 April 8 by Laura J. Wilkinson