The Crossref Curriculum

Pending publication

Pending publication is a way of creating a DOI and depositing metadata for a content item any time after a manuscript has been accepted but before it is published online. This is possible for all standard content types (such as articles, books, conference proceedings).

Because a pending publication has not yet been published, its DOI will resolve to a publicly-available Crossref-hosted landing page. Once the work is published online, this same DOI will resolve to the URL for that content.

The pending publication content type serves as a temporary placeholder for your content - like a “coming soon” or preview of the great work to come. For a pending publication, you register basic metadata for your content item before registering all the formal metadata that comes with a version of record. Take care not to share a DOI before it has been deposited with us, or it will not resolve for your readers, and will lead to a failed resolution in your resolution report. Learn more about the pending publication consultation.

Use cases for pending publication

Before the pending publication content type existed, we recommended you to register DOIs at the time content was published online, or shortly after. As the communication needs of our members (researchers, funders, institutions, and publishers) evolve, we have created this new solution to aid you and your work, and allow you to register DOIs before content is published online. With pending publication:

  • Members can:
    • address timing issues related to press embargos
    • publicly establish scholarly precedence for their articles
    • meet the conditions in full for new funder policies and mandates, which focus on acceptance as a key event to report on
    • ensure that institutional repositories use the DOI to link to the member-stewarded copy
  • Researchers can provide formal evidence of all publications in employment and grant applications
  • Funders can fully track all publications funded by their research grants
  • Institutions can fully track the scholarly output of their faculty members
  • Technology vendors that support scholarly research management can account for all outputs

How does pending publication work?

When registering your publication as pending there are two things you need to do:

  1. Register a subset of the metadata (as a minimum: member name, journal title, and accepted date) under the Pending Publication content type. After you do this, the DOI will resolve to a Crossref-hosted landing page displaying your logo, a banner showing the manuscript has been accepted for publication, and the metadata you’ve provided. As with all registered content, pending publication metadata will be publicly available in our APIs (and updated as you update your metadata records).
  2. Once your work is published, you need to register the full metadata for the work - this is not an automatic process. You must add or update the metadata for each pending publication DOI, so that each DOI will resolve directly to the content (and not the pending publication landing page).

Pending publication workflow diagram

Crossmark participants please note that you can deposit Crossmark metadata at any point, but during the Beta version of the pending publication rollout, the Crossmark badge will not be displayed to readers.

Pending publication workflow

How to make changes to records

How to update records - for Crossmark users

Crossmark service users can add the withdrawal to the Crossmark metadata as a scholarly update assertion (using the update type withdrawal). Update the landing page by updating the metadata record you provide us, using the same DOI in the assertion. See example of a full deposit for an XML example. If you choose, you can publish a separate update, and then link to the new DOI in the Crossmark metadata.

The green banner saying Manuscript has been accepted will change to a red banner saying Accepted manuscript has been withdrawn. See the following withdrawn pending publication example landing page with its associated metadata deposit.

How to update records - for non Crossmark users

Our system will not be able to identify your pending publication as withdrawn, which means the green Manuscript has been accepted banner will remain on the landing page. Therefore it is critical that you write a clear statement about the withdrawal in the Intent to Publish statement. The Intent to Publish statement is supplied in the XML element - see the default Intent to publish statement message below.

Customizations

You can personalize the display of the Crossref-hosted landing page with the following information:

  • member/society/journal logo
  • custom wording for the intent to publish statement
  • display of all provided optional extra metadata such as article title, funder identifiers, ORCID iDs, license information
  • Crossmark to handle the rare occasions when a member rescinds acceptance.

If you’d like to display a custom logo on your pending publication landing page, please email us the logo, and include your member name, prefix, and a note indicating that the logo is to be used for pending publication. We accept both JPEG and PNG files (dimensions should be 112px by 112px).

Intent to publish statement

This is the default intent to publish statement shown on the landing page:

This paper has been accepted for publication so its publisher has pre-registered a Crossref DOI. This persistent identifier and link [DOI INSERTED HERE] can already be shared by authors and readers, as it will redirect to the published article when available.

We encourage you to provide your own custom statement in the metadata which will replace the default statement.

The intent to publish statement can be used to convey any information you’d like to share about the forthcoming publication event (such as process, timeline). In the event that you delay publication or withdraw the publication, this statement may be very informative for your community - both the readers on your platform as well as the systems that consume Crossref metadata.

Metadata reference examples for pending publication

Here are three examples of pending publication records. The full record contains the full range of metadata accepted for pending publication. The basic record has the bare minimum metadata required. The withdrawn record is for a pending publication that the member has decided not to publish.

DOI Description Links
Full This record contains the full range of metadata accepted for a pending publication. Deposit XML, XML API
Basic This basic record contains only the required metadata for a pending publication. We apply the default Intent to Publish statement in the absence of a custom message. Here, some authors have ORCID iDs with affiliation data; others do not. Deposit XML, XML API
Withdrawn In this record of a withdrawn pending publication, the member has registered a pending publication and then updated the record to reflect the withdrawal. This example is an in situ scholarly update with no separate update published. Deposit XML, XML API

Fees for pending publication

Content registration (metadata deposit) fees still apply, but there are no additional fees for using pending publication. Standard Crossmark fees apply where applicable. So, you’ll be charged once when you register the pending publication, but any subsequent updates, including the update on publication, are not charged.

Additional resources for pending publication

Example of a full deposit

<doi_batch xmlns= "[https://0-www-crossref-org.lib.rivier.edu/schema/4.4.2"](http://0-www.crossref.org.lib.rivier.edu/schema/4.4.2")
xmlns:xsi="[http://www.w3.org/2001/XMLSchema-instance"](http://www.w3.org/2001/XMLSchema-instance")
xmlns:fr="[https://0-www-crossref-org.lib.rivier.edu/fundref.xsd"](http://0-www.crossref.org.lib.rivier.edu/fundref.xsd")
xsi:schemaLocation=&quot;[https://0-www-crossref-org.lib.rivier.edu/schema/4.4.2https://0-www-crossref-org.lib.rivier.edu/depositSchema/crossref4.4.2.xsd"](http://0-www.crossref.org.lib.rivier.edu/schema/4.4.2http://0-www.crossref.org.lib.rivier.edu/depositSchema/crossref4.4.2.xsd")
version="4.4.2"
xmlns:ai="[https://0-www-crossref-org.lib.rivier.edu/AccessIndicators.xsd">](http://0-www.crossref.org.lib.rivier.edu/AccessIndicators.xsd">)
<head>
<doi_batch_id>org.crossref.early.001</doi_batch_id>
<timestamp>000001</timestamp>
<depositor>
<depositor_name>Crossref</depositor_name>
<email_address>jhanna@crossref.org</email_address>
</depositor>
<registrant>Crossref</registrant>
</head>
<body>
<pending_publication>
<contributors>
<person_name sequence="first" contributor_role="author">
<given_name>Josiah</given_name>
<surname>Carberry</surname>
<ORCID>[https://orcid.org/0000-0002-1825-0097</ORCID>](https://orcid.org/0000-0002-1825-0097</ORCID>)
</person_name>
<person_name sequence="additional" contributor_role="author">
<given_name>Megan</given_name>
<surname>Strongjackplum</surname>
<affiliation>University of Los Angeles</affiliation>
</person_name>
<person_name sequence="additional" contributor_role="author">
<given_name>Sonder</given_name>
<surname>Meander</surname>
</person_name>
<person_name sequence="additional" contributor_role="editor">
<given_name>Matt</given_name>
<surname>Techthespian</surname>
<affiliation>New York Institute of Technology</affiliation>
</person_name>
</contributors>
<publication>
<full_title>Journal of Psychoceramics</full_title>
<doi>10.5555/1234567890</doi>
</publication>
<titles>
<title>Processing Fragmented Postmodernity: Cake for the Disenchanted</title>
</titles>
<acceptance_date>
<month>07</month>
<day>27</day>
<year>2018</year>
</acceptance_date>
<intent_statement>
This article has been peer reviewed and accepted for publication by Crossref University Press. It is slated to publish on Dec 11.
</intent_statement>
<fr:program xmlns:fr="[https://0-www-crossref-org.lib.rivier.edu/fundref.xsd"](http://0-www.crossref.org.lib.rivier.edu/fundref.xsd") name="fundref">
<fr:assertion name="fundgroup">
<fr:assertion name="funder_name">
National Science Foundation
<fr:assertion name="funder_identifier">[https://0-doi-org.lib.rivier.edu/10.13039/100000001</fr:assertion>](https://0-doi-org.lib.rivier.edu/10.13039/100000001</fr:assertion>)
</fr:assertion>
<fr:assertion name="award_number">CNS-1228930</fr:assertion>
<fr:assertion name="award_number">CNS-2345567</fr:assertion>
</fr:assertion>
<fr:assertion name="fundgroup">
<fr:assertion name="funder_name">
Eva Crane Trust
<fr:assertion name="funder_identifier">10.13039/100012660</fr:assertion>
</fr:assertion>
<fr:assertion name="award_number">ECTA20160303</fr:assertion>
<fr:assertion name="award_number">ECTA30498</fr:assertion>
</fr:assertion>
<fr:assertion name="fundgroup">
<fr:assertion name="funder_name">Financial Authority</fr:assertion>
</fr:assertion>
<fr:assertion name="fundgroup">
<fr:assertion name="funder_name">Federal Wilderness Commission</fr:assertion>
</fr:assertion>
<fr:assertion name="fundgroup">
<fr:assertion name="funder_name">Foundation of Minor Health</fr:assertion>
<fr:assertion name="award_number">MED00001234</fr:assertion>
</fr:assertion>
</fr:program>
<ai:program name="AccessIndicators">
<ai:license_ref applies_to="vor" start_date="2018-12-11">[https://creativecommons.org/licenses/by/4.0/</ai:license_ref>](https://creativecommons.org/licenses/by/4.0/</ai:license_ref>)
</ai:program>
<doi>10.5555/pending-publication-multi-author-funder-test</doi>
</pending_publication>
</body>
</doi_batch>

Example of a basic deposit

<doi_batch xmlns="[https://0-www-crossref-org.lib.rivier.edu/schema/4.4.2"](http://0-www.crossref.org.lib.rivier.edu/schema/4.4.2") xmlns:xsi="[http://www.w3.org/2001/XMLSchema-instance"](http://www.w3.org/2001/XMLSchema-instance") xmlns:fr="[https://0-www-crossref-org.lib.rivier.edu/fundref.xsd"](http://0-www.crossref.org.lib.rivier.edu/fundref.xsd") xsi:schemaLocation="[https://0-www-crossref-org.lib.rivier.edu/schema/4.4.2](http://0-www.crossref.org.lib.rivier.edu/schema/4.4.2)[ https://0-www-crossref-org.lib.rivier.edu/depositSchema/crossref4.4.2.xsd"](http://0-www.crossref.org.lib.rivier.edu/depositSchema/crossref4.4.2.xsd") version="4.4.2">
<head>
<doi_batch_id>org.crossref.early.001</doi_batch_id>
<timestamp>000002</timestamp>
<depositor>
<depositor_name>Crossref</depositor_name>
<email_address>jhanna@crossref.org</email_address>
</depositor>
<registrant>Crossref</registrant>
</head>
<body>
<pending_publication>
<contributors>
<person_name sequence="first" contributor_role="author">
<given_name>Josiah</given_name>
<surname>Carberry</surname>
<ORCID>[https://orcid.org/0000-0002-1825-0097</ORCID>](https://orcid.org/0000-0002-1825-0097</ORCID>)
</person_name>
<person_name sequence="additional" contributor_role="author">
<given_name>Fran</given_name>
<surname>Whitmorsup</surname>
<affiliation>University of Los Angeles</affiliation>
</person_name>
<person_name sequence="additional" contributor_role="author">
<given_name>Sandra</given_name>
<surname>Questcheck</surname>
</person_name>
</contributors>
<publication>
<full_title>Journal of Psychoceramics</full_title>
<doi>10.5555/1234567890</doi>
</publication>
<titles>
<title>Theorizing Interfering Appropriation: Headphones for All Ears</title>
</titles>
<acceptance_date>
<month>07</month>
<day>28</day>
<year>2018</year>
</acceptance_date>
<doi>10.5555/pending-publication-multi-author-crossmark-test</doi>
</pending_publication>
</body>
</doi_batch>

Example of a withdrawal

<doi_batch xmlns="[https://0-www-crossref-org.lib.rivier.edu/schema/4.4.2"](http://0-www.crossref.org.lib.rivier.edu/schema/4.4.2") xmlns:xsi="[http://www.w3.org/2001/XMLSchema-instance"](http://www.w3.org/2001/XMLSchema-instance") xmlns:fr="[https://0-www-crossref-org.lib.rivier.edu/fundref.xsd"](http://0-www.crossref.org.lib.rivier.edu/fundref.xsd") xsi:schemaLocation="[https://0-www-crossref-org.lib.rivier.edu/schema/4.4.2](http://0-www.crossref.org.lib.rivier.edu/schema/4.4.2)[ https://0-www-crossref-org.lib.rivier.edu/depositSchema/crossref4.4.2.xsd"](http://0-www.crossref.org.lib.rivier.edu/depositSchema/crossref4.4.2.xsd") version="4.4.2">
<head>
<doi_batch_id>org.crossref.early.001</doi_batch_id>
<timestamp>000001</timestamp>
<depositor>
<depositor_name>Crossref</depositor_name>
<email_address>jhanna@crossref.org</email_address>
</depositor>
<registrant>Crossref</registrant>
</head>
<body>
<pending_publication>
<contributors>
<person_name sequence="first" contributor_role="author">
<given_name>Josiah</given_name>
<surname>Carberry</surname>
<ORCID>[https://orcid.org/0000-0002-1825-0097</ORCID>](https://orcid.org/0000-0002-1825-0097</ORCID>)
</person_name>
</contributors>
<publication>
<full_title>Journal of Psychoceramics</full_title>
<doi>10.5555/1234567890</doi>
</publication>
<titles>
<title>Categorizing Belligerent Violence: Rockets and/in the Other
</title>
</titles>
<acceptance_date>
<month>07</month>
<day>28</day>
<year>2018</year>
</acceptance_date>
<intent_statement>The article has been withdrawn according to the Crossref Policy on Article in Press Withdrawal.</intent_statement>
<crossmark>
<crossmark_version>1</crossmark_version>
<crossmark_policy>10.5555/crossmark_policy</crossmark_policy>
<crossmark_domains>
<crossmark_domain>
<domain>psychoceramics.labs.crossref.org</domain>
</crossmark_domain>
</crossmark_domains>
<crossmark_domain_exclusive>true</crossmark_domain_exclusive>
<updates>
<update type="withdrawal" date="2018-07-28">10.5555/crossmark-withdrawal-test-for-pendingpub</update>
</updates>
</crossmark>
<doi>10.5555/crossmark-withdrawal-test-for-pendingpub</doi>
</pending_publication>
</body>
</doi_batch>

Last Updated: 2020 April 8 by Laura J. Wilkinson