Having joined the Crossref team merely a week previously, the mid-year community update on June 14th was a fantastic opportunity to learn about the Research Nexus vision. We explored its building blocks and practical implementation steps within our reach, and within our imagination of the future.
Read on (or watch the recording) for a whistlestop tour of everything – from what on Earth is Research Nexus, through to how it’s taking shape at Crossref, to how you are involved, and finally – to what concerns the community surrounding the vision and how we’re going to address that.
TL;DR A year ago, we announced that we were putting the “R” back in R&D. That was when Rachael Lammey joined the R&D team as the Head of Strategic Initiatives.
And now, with Rachael assuming the role of Product Director, I’m delighted to announce that Dominika Tkaczyk has agreed to take over Rachael’s role as the Head of Strategic Initiatives. Of course, you might already know her.
We will also immediately start recruiting for a new Principal R&D Developer to work with Esha and Dominika on the R&D team.
As a distributed, global, and community-led organisation, sharing information and listening to our members both online and in person has always been integral to what we do.
For many years Crossref has held both in-person and online meetings and events, which involved a fair amount of travel by our staff, board, and community. This changed drastically in March 2020, when we had to stop traveling and stop having in-person meetings and events.
The Crossref Nominating Committee is inviting expressions of interest to join the Board of Directors of Crossref for the term starting in March 2023. The committee will gather responses from those interested and create the slate of candidates that our membership will vote on in an election in September.
Expressions of interest will be due Friday, June 24th, 2022.
About the our board elections The board is elected through the “one member, one vote” policy wherein every member organization of Crossref has a single vote to elect representatives to the Crossref board.
Setting up iThenticate for your organization (admins only)
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Setting up iThenticate for your organization (admins only)
This section is for Similarity Check account administrators only. It explains how administrators need to set up the iThenticate account for their organizations before starting to add other users.
As this section walks administrators through the parts of iThenticate that only account administrators can see, you should skip this section if you aren’t an account administrator.
How do you know if you’re an account administrator?
When you receive your email with your login details for iThenticate, log in to iThenticate and check which tabs you can see.
If you’re using iThenticate v1, you will only be able to see the Manage Users tab if you’re an account administrator.
If you’re using iThenticate v2, you will only be able to see Users on the menu if you’re an account administrator.
There are now two versions of iThenticate available. Most subscribers are on v1, and the instruction on this website explain how to set up and use v1. Some new subscribers can start using v2 from September 2021 - we’ll let new subscribers know if v2 is appropriate for them when they apply. You can find out more about iThenticate v2 on our blog.
To work out which version you’re on, take a look at the website address that you use to access iThenticate. If you go to ithenticate.com then you are using v1. If you a bespoke URL, https://crossref-[your member ID].turnitin.com/ then you are using v2.
Similarity Check administrator checklist - questions to answer before you begin
As a Similarity Check service user, your organization gets reduced-rate access to the iThenticate tool from Turnitin. You and your team are able to upload your manuscript submissions and receive a Similarity Report which shows areas of overlap between the manuscript and other published works.
As an administrator, you create and manage the users on your account, and you decide how your organization uses the iThenticate tool. You’ll find the system easier to use if you set it up correctly to start with. Do consider the following questions carefully and set up your account accordingly before inviting any users to your account.
3. How will you use the exclusions functionality? (v1)
Exclusions allow you to set iThenticate to ignore particular phrases, document sections, common words, and URLs, so that they are not flagged in your account’s Similarity Reports.
We recommend starting without any exclusions to avoid excluding anything important. Once your users are experienced enough to identify words and phrases that appear frequently but are not potentially problematic matches (and can therefore be ignored) in a Similarity Report, you can start carefully making use of this feature.
At folder level, administrators can exclude quotes, bibliography, phrases, small matches, small sources, abstracts, and methods and materials. Users can also edit filters and exclusions for existing folders.
Set clear guidelines for your users so they understand the settings you have already applied, and can make skilful use of the options they can choose for themselves at report level.
4. Which iThenticate repositories will you want to check your manuscripts against? (v1)
iThenticate has a number of content repositories, grouped by the type of content they contain, including: Crossref, Crossref posted content, Internet, Publications, Your Indexed Documents.
You can choose which of iThenticate’s repositories you’re checking your manuscripts against. We recommend including them all to start with.
The person (whether an administrator or a user) who sets up a folder selects the repositories to check against for that folder. When the folder is shared, other users cannot adjust the repositories selected.
5. How will you budget for your document checking fees? (v1)
There’s a charge for each document checked, and you’ll receive an invoice in January each year for the documents you’ve checked in the previous year. If you’re a member of Crossref through a Sponsor, your Sponsor will receive this invoice.
As well as setting a Similarity Check document fees budget for your account each year, it’s useful to monitor document checking and see if you’re on track. You can monitor your usage in the reports section of the iThenticate platform. Ask yourself:
How many documents do you plan to check?
How often do you want to monitor usage? Set yourself a reminder to check your usage reports periodically.
How do you want to segment your report? You can report separately by groups of users, so think about what types of groups would make sense for your circumstances.
Learn more about how usage reports can help you monitor the number of documents checked on your account.
It’s a good idea to come back to these questions periodically, consider how your use of the tool is evolving, and make changes accordingly.
2. How will you use the folders in iThenticate? (v2)
If you set up different folders in iThenticate to manage the manuscripts you’re checking, you’ll be able to:
Assign different users to each folder
You may choose to set up different folders for different titles or years of publication, for example.
3. How will you use the exclusions functionality? (v2)
Exclusions allow you to set iThenticate to ignore particular phrases, quotes, document sections, small matches, and bibliographies, so that they are not flagged in your account’s Similarity Reports.
We recommend starting without any exclusions to avoid excluding anything important. Once your users are experienced enough to identify words and phrases that appear frequently but are not potentially problematic matches (and can therefore be ignored) in a Similarity Report, you can start carefully making use of this feature.
Administrators can exclude quotes, bibliography, small matches, abstracts, preprint sources, and methods and materials.
Users can also set all these same exclusions at Similarity Report level.
It’s important to set clear guidelines for your users so they understand the settings you have already applied, and can make skillful use of the options they can choose for themselves at report level.
4. Which iThenticate repositories will you want to check your manuscripts against? (v2)
iThenticate has a number of content repositories, grouped by the type of content they contain, including: Crossref, Crossref posted content, Internet, Publications, and Submitted Work.
You can choose which of iThenticate’s repositories you’re checking your manuscripts against. We recommend including them all to start with.
5. How will you budget for your document checking fees? (v2)
There’s a charge for each document checked, and you’ll receive an invoice in January each year for the documents you’ve checked in the previous year. If you’re a member of Crossref through a Sponsor, your Sponsor will receive this invoice.
As well as setting a Similarity Check document fees budget for your account each year, it’s useful to monitor document checking and see if you’re on track. Ask yourself:
How many documents do you plan to check?
How often do you want to monitor usage?
It’s a good idea to come back to these questions periodically, consider how your use of the tool is evolving, and make changes accordingly.
Page owner: Kathleen Luschek | Last updated 2020-May-19